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December 7, 2022 Meeting Minutes

Meeting opened at 6:35 pm


Board Members Present

All elected members present except Jill.

Guest: Sara Read


Motion to accept November 19, 2022 minutes was made by Val and seconded by Miki. They passed unanimously.


Treasurer's Report

Val provided the Treasurer’s Report

$3,452.86

68 members (61 – 2022 & 7 paid renewals/new – 2023)

$3,936.96 in donor account

Val will run a cost analysis for VDR for 2023.


Our VDR liability insurance for 2022 is $2161.00 effective until 12:01am 12/23/2022.


The insurance fee for 2023 is $2,380 but if paid before the deadline, it will only be $2,145. VDR is considered an outlier organization.

  • It was asked if the insurance company can provide insurance for the board/members who have paid dues?

  • Miki asked if we can have event only insurance?

  • Mitch wondered if we can do insurance waivers for events.

Motion to proceed with hayride was made by Val and seconded by Sharon. Jesse Bell (hayride) stated that his company has an insurance coverage for the hayride. Val will provide and updated member list for the hayride. Mitch will speak to Mrs Cione about using her electricity and a fire pit for hayride.


Sharon gave Archaeology account balance: $7152.06.


Updates

The Website Committee is composed of Sara Read, Sharon Spiker, Pat Wiedhopf and Jon Kinnaman. Sara Read has returned from trip. She has updated the website as per the board’s requests.


Park Stewardship Assignments

Dec 4-17 Mitch Jan 1-14 Miki

Dec 18-31 David Jan 15-28 Sharon/Val

Jan 29-Feb 11 Val Feb12-25 Cheryl

Feb 25-Mar 11 Sharon Mar 12-25 Pat


Old Business

Wash cleanup-completed

Street Signs-will be updated soon (no date given)

Vactor Ranch HOA-re: tree cutting-waiting for next meeting

Holiday Events:

Lighting Contest dates were set: Monday, December 12 through-Thurs, December 15 and ballots due by 9pm on December 15. Jill volunteered to have the ballot box at her front porch and count the ballots with Mitch. Jill and Mitch will deliver the Award Signs to 1st , 2nd , and 3rd place winners on Friday, December 16.

Hayride will be held on Dec 17, 2022 from 5:30pm until 7:00 pm. Cost will be $1000 plus tip jar proceeds. Fee for non-members will be $5 per person. Children will be free.


New Business:

Membership cost: should VDR increase cost for membership and/or hayride


Old Business on Hold:

All old business continues to be on hold

Next meeting will be Wednesday, January 18, 2023 at 6:00 pm via Zoom.

Next annual meeting will be held on February 18, 2023.

The meeting was adjourned at 8:00pm


Submitted by Cheryl Hoffman, Secretary

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